New York State Census & Substitutes

William Dollarhide is well know by experienced and professional genealogists as an expert on census records. Dollarhide pours all his expertise into his book New York State Censuses & Substitutes: An Annotated Biography of State Census, Census Substitutes, and Selected Name Lists in Print, on Microfilm, or Online; with County Boundary Maps, 1683-1915; and State Census Exmaples and Extraction Forms, 1825-1925.

The book uncovers surviving state census manuscripts and microfilmed copies for each of New York’s 62 counties. In addition, this book identifies published extracts or indexes, census substitutes, and selected name lists; plus, many county originals of federal censuses are uncovered as well. Because county boundaries have changed over the centuries, this book includes a series of maps showing these changes between 1683 and 1915. Also included are sample copies from the different lists on facing pages with blank reproductions readers can copy as a research tool.

Here is a short list of just some of the many valuable insights this book uncovers for the researcher:

  • Identifies 448 state census originals for New York’s 62 counties, located at 68 different New York repositories, plus transcripts/extracts, abstracts, or indexes in print, all with library call numbers and FHL film numbers.
  • Identifies 120 statewide and regional name lists for New York, including tax lists, land records, military lists, newspaper indexes, CD-ROM publications, and online resources.
  • Identifies 105 original 1850-1880 federal censuses held by 30 New York counties. (County duplicate originals on microfilm that can be compared with the microfilmed federal copies).
  • Identifies over 1,200 census substitutes and selected name lists. Substitutes include tax lists, voter registrations, military lists, and deed indexes. Selected lists include county histories, city directories, naturalization indexes, vital records indexes, or other unique name lists for a particular county.
  • Identifies over 1,500 online town references to find direct links to census extracts, indexes, or other name lists online.
  • Identifies over 3,700 bibliographic citations in total, each with detailed descriptions and notes, library call numbers, and FHL film numbers.
  • Includes 19 county boundary maps for the period 1683-1915, showing the evolution of all New York counties and adjoining jurisdictions in bordering states and Canada.
  • Includes 26 NY State Census Extraction Forms, 1825-1925, with all NY population, military, agriculture, industry, births, deaths, and marriage schedules; plus the 1890 NY Police Census, and the 1880 Short Form; and includes 26 New York State Census Facsimiles, showing the actual state census schedules, tables, pages, and columns.

The contents section below outlines the breadth of information covered in this book. For each county, the book provides a complete source listing for censuses and name lists. By way of example to the thoroughness of this book. Here are all the state-wide resources listed in the first fifteen pages of the book:

  • Guides to New York Colonial & State Censuses and Name Lists
  • Pre-1750 New York Lists, by Henry B. Hoff
  • New York State Censuses and Tax Lists, by Roger D. Joslyn
  • Finding Aids at the NYG&B Library for New York State Censuses, by Laura LeBarron
  • Guidebooks & Publications With Miscellaneous Name Lists
  • The Documentary History of the State of New York, arranged under direction of the Christopher Morgan, Secretary of State, by E. B. O’Callaghan
  • Early New York State Census Records, 1663-1772, published by RAM publishers
  • Lists of Inhabitants of Colonial New York: Excerpted From The Documentary History of the State of New York by Edmund Bailey O’Callaghan
  • Genealogical and Biographical Directory to Persons in New Netherland: From 1613 to 1674, prepared by David M. Riker
  • Supplement to the 1999 Directory to Persons in New Netherland from 1613 to 1674, by David M. Riker
  • The Register of New Netherland: 1626-1674, by Edmund Bailey O’Callaghan
  • Settlers From the Netherlands in America Before 1700: A Compendium of Genealogical Information, compiled by William J. Hoffman
  • Documents Relative to the Colonial History of the State of New York: Procured in Holland, England, and France, by John Romeyn Brodhead
  • Denizations, Naturalization, and Oaths of Allegiance in Colonial New York, by Kenneth Scott and Kenn Stryker-Rodda
  • Calendar of Wills on File and Recorded in the Offices of the Clerk of the Court of Appeals, of the County Clerk at Albany and of the Secretary of State, 1626-1836, compiled and edited by Berthold Fernow
  • Complete Index to Colonial Laws and Ordinances of New Netherlands and New York, 1638-1775, published by Bookmark
  • Calendar of Council Minutes, 1668-1783, by Berthold Fernow
  • Directory to Collections of New York Vital Records, 1726-1989, With Rare Gazetteer, by Fred Q. Bowman and Thomas J. Lynch
  • Inhabitants of New York, 1774-1776, by Thomas B. Wilson
  • Tax Assessment Lists Under Laws of 1779, 1780, 1786, 1788
  • New York Treasurer “Assessment Rolls,” laws of 1779, 1786, 1787, 1788
  • 1799-1802 Tax Lists. See Gerrit V. Lansing Papers Tax Lists and Assessment Rolls
  • New York Marriages Previous to 1784: A Reprint of the Original Edition of 1860 with Additions and Corrections
  • Ship Passenger lists, New York and New Jersey, 1600-1825, edited and indexed by Carl Boyer, III
  • 1792-1906 Index (Soundex) to New York Naturalization Records
  • 1798 Federal Direct Tax, New York Locations
  • New York Alien Residents, 1825-1848
  • Revised Master Index to the New York State Daughters of the American Revolution Genealogical Records Volumes
  • Encyclopedia of American Quaker Genealogy, by William Wade Hinshaw
  • Quaker Census of 1828: Members of the New York Yearly Meeting, the Religious Society of Friends (in New York, Ontario, Vermont, Connecticut, Massachusetts, and Quebec) at the Time of the Separation of 1828, compiled by Loren Fay
  • 1842-1859 New York (State) Directories
  • 1845 New York State Census, Population Census of Indian Reservations
  • 1862-1866 Assessment Lists of the Federal Bureau of Internal Revenue
  • The New York State Biographical, Genealogical, and Portrait Index, a card index to over 750,000 names from more than 6,000 histories
  • Special Schedules from 1850, 1860, 1870, and 1880 Federal Censuses
  • Land Records
  • Patents of the State of New York, 1649-1912
  • 1659-1846 Recorded Deeds
  • Calendar of N.Y. Colonial Manuscripts, Indorsed Land Papers; in the Office of the Secretary of State of New York, 1643-1803, by E. B. O’Callaghan
  • Landholders of Northeastern New York, 1739-1802, by Fred Q. Bowman
  • 1789-1835 Holland Land Company Records
  • Pioneer History of the Holland Purchase of Western New York, Embracing Some Account of the Ancient Remains: A Brief History of Our Immediate Predecessors, the Confederated Iroquois, Their system of Government, Wars, Etc., a Synopsis of Colonial History, Some Notices of the Border Wars of the Revolution, by O. Turner
  • Complete Name Index to Pioneer History of the Holland purchase of Western New York by O. Turner, 1849 and 1850, compiled by LaVerne C. Cooley
  • 1804-1824 Western New York Land Transactions Extracted From the Archives of the Holland Land Company, by Karen E. Livsey
  • 1825-1835 Western New York Land Transactions, vol. 2, by Karen E. Livsey
  • Military Lists
  • Guide to New York Civil War Records. See The Union Preserved: A Guide to the Civil War Records in the New York State Archives, edited by Harold Holzer
  • Annual Report of the State Historian of the State of New York, Colonial Series, Transmitted to the Legislature March 3, 1896-March 14, 1898. 2 Vols
  • New York Colonial Muster rolls, 1664-1775: Report of the State Historian of the State of New York
  • Muster Rolls of New York Provincial Troops, 1755-1764
  • Military Minutes of the Council of Appointment of the State of New York, 1783-1821, compiled and edited by Hugh Hastings and Henry Harmon Noble
  • New York in the Revolution as Colony and State, these records were discovered, arranged and classified by James A. Roberts
  • New York in the Revolution as Colony and State, v. II A Compilation of Documents and Records from the Office of the State Comptroller, Frederic G. Mather
  • Index of Awards on Claims of the Soldiers of the War of 1812
  • 1861-1865 – Index to Compiled Service Records of Volunteer Union Soldiers Who Served in Organizations From the State of New York
  • Index to Soldiers & Sailors of the Civil War, a searchable name index to 6.3 million Union and Confederate Civil War soldiers
  • Town Clerks’ Registers of Men Who Served in the Civil War, ca. 1865-1867
  • 1917-1918 Civilian Draft Registration Cards, New York State
  • World War I Veterans’ Service Data and Photographs (bulk 1919-1924)
  • Newspaper Indexes
  • 1784-1829 American Deaths and Marriages, reproduction of a card file compiled by Joseph Gavit
  • Joseph Gavit’s American Deaths and Marriages: Index to Non-principals in Microfilm Copies of Abstracts in the New York State Library, Albany, New York, compiled by Kenneth Scott
  • Genealogical Data From Colonial New York Newspapers: A Consolidation of Articles from the New York Genealogical and Biographical Record, compiled by Kenneth Scott
  • 10,000 Vital Records of Central New York, 1813-1850, by Fred Q. Bowman
  • 10,000 Vital Records of Eastern New York, 1777-1834, by Fred Q. Bowman
  • 8000 More Vital Records of Eastern New York State, 1804-1850, by Fred Q. Bowman
  • 10,000 Vital Records of Western New York, by Fred Q. Bowman
  • 7000 Hudson-Mohawk Valley, (NY), Vital Records, 1808-1850, by Fred Q. Bowman
  • Personal Name Index to the New York Times, 1851-1993: With Additional Supplements to 1996, and to 2001, compiled by Byron A. Falk, Valerie R. Falk
  • General Index, 1869-1921, Editorial Index, 1902-1923, New York Evening Post
  • CD-ROM Publications, Census Substitutes
  • New York Abstracts of Wills, 1665-1801
  • New York 1675-1920
  • Early New York Families, 1600s-1900s
  • Early Settlers of New York State, 1760-1942
  • Heads-of-Household Listing New York as Birthplace in the 1870 U.S. Federal Census
  • City Directories: New York 1886-1894, Selected Cities & Years
  • Genealogies of Long Island Families, 1600s-1800s
  • Immigrants to the New World, 1600s-1800s
  • Index to Upstate New York Source Records, 1685-1910
  • New York, 1675-1920 Genealogical Records
  • Selected Areas of New York, 1639-1916 Marriage Index
  • New York #2, 1740s-1880s Marriage Index
  • New York City, 1600s-1800s Marriage Index
  • New York in the Revolution and War of 1812
  • New York Passenger and Immigration Lists, 1820-1850
  • New York Revolutionary War Records, 1775-1840

Now envision what this list looks like when added to the county by county listing on the next 140 pages. Plus, there are all the maps and samples in parts two and three of the book. The full contents are listed below.


Order New York State Censuses & Substitutes from Family Roots Publishing; Item #: GPC1494, Price: $35.28.




Preface and Acknowledgements

Federal Census Copies Available for New York Counties

Table 1: New York’s 1790-1930 Federal Censuses on Microfilm

Part 1 – New York State Censuses & Substitues

A Brief History of New York’s State Censuses

Table 2: New York State Census on Microfilm

Statewide and Regional Name Lists

Countywide State Censuses & Selected Name Lists

  • Albany
  • allegany
  • Bronx
  • Broome
  • Cattaraugus
  • Cayuga
  • Charlotte
  • Chautauqua
  • Chemung
  • Chenango
  • Clinton
  • Columbia
  • Cornwall
  • Cortland
  • Cumberland
  • Delaware
  • Dukes
  • Dutchess
  • Erie
  • Essex
  • Franklin
  • Fulton
  • Genesee
  • Glucester
  • Greene
  • Hamilton
  • Herkimer
  • Jefferson
  • Kings
  • Lewis
  • Livingston
  • Madison
  • Monroe
  • Montgomery
  • Nassau
  • New York
  • Niagara
  • Oneida
  • Onondaga
  • Ontario
  • Orange
  • Orleans
  • Oswego
  • Otsego
  • Putnam
  • Queens
  • Rensselaer
  • Richmond
  • Rockland
  • Saint Lawrence
  • Saratoga
  • Schedectady
  • Schoharie
  • Schuyler
  • Seneca
  • Steuben
  • Suffolk
  • Sullivan
  • Tioga
  • Tompkins
  • Tryon
  • Ulster
  • Warren
  • Washington
  • Wayne
  • Westchester
  • Wyoming
  • Yates

Part 2 – New York County Boundary Maps

1683 Province of New York

1717 Province of New York

1764 Province of New York

1770 Province of New York

1775 Province of New York

1791 State of New York

1795 State of New York

1800 State of New York

1810 State of New York

1820 State of New York

1825 State of New York

1835 State of New York

1845 State of New York

1855 State of New York

1865 State of New York

1875 State of New York

1892 State of New York

1905 State of New York

1915 to Present, State of New York

Part 3 – Examples of New York State Census Schedules & Extraction Forms

1825 NY State Census Schedules, pages 1 and 2

1835 NY State Census Schedules, pages 1 and 2

1845 NY State Census Schedules

  • Pages 1 & 2: Return of Inhabitants
  • Pages 3 & 4: Return of Inhabitants/Agricultural and Horticultural

1855 NY State Census Schedules

  • Table I: Population Schedule
  • Table II: Pages 1 and 2, Agricultural Statistics
  • Table II: Pages 3 and 4, Agricultural Statistics
  • Table III & IV: Industry Statistics and Marriages/Deaths

1865 NY State Census Schedules

  • Table I: Population Schedule
  • Table II: Additional Inquires, Deaf and Dumb, Etc.
  • Table III & IV: Additional Inquiries, Military
  • Table V & VI: Marriages and Deaths
  • Table VII: Pages 1 and 2, Military Deaths
  • Table VIII: Pages 1 and 2, Agricultural Statistics
  • Table VIII: Pages 3 and 4, Agricultural Statistics

1875 NY State Census Schedules

  • Table I: Population Schedule
  • Table II & III: Marriages and Deaths
  • Table IV: Pages 1 and 2, Agricultural Statistics
  • Table IV: Pages 3 and 4, Agricultural Statistics
  • Table V: Industry Statistics

1880 Federal Census (1880 Short Form)

1890 New York City Police Census Schedule

1892 NY State Schedule

1905 NY State Schedule

1915 NY State Schedule

1925 NY State Schedule

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